Privacy
Last updated: 11 November 2026
Who we are
Boardscan is run by Boardscan, ABN 73 974 997 024. You can contact us at [email protected].
What stays on your phone
Boardscan keeps your work on your own device: the photos you take, the drafted schedules, your answers and readings, signatures, your company details, and the PDF and CSV files you export. There are no accounts yet. If you lose or reset your phone, records that you have not backed up are lost, so use the backup option in the app.
What we receive when you scan a board
When you tap Read board, the photos you chose are sent over an encrypted connection to our scan server, which passes them to an AI service (Anthropic) so the printed text on the board can be read. The result comes back to your phone.
- Our server does not store your photos.
- Our server keeps a log of each scan: the time, the approximate country it came from, the tester name linked to the invite code, a random device ID the app generates, the number of photos, and the size and cost of the AI request. The log does not contain your photos or the schedule that comes back.
- We use your IP address to limit how many scans can be made, to protect the service from abuse. We keep counters for this, not a record of what you scanned.
- Invite codes are stored as a one-way hash next to the name of the tester they were issued to.
Our log is held by our hosting provider for [HOW LONG: confirm with Cloudflare settings].
Other companies involved
- Cloudflare hosts the scan server and this website.
- Anthropic provides the AI service that reads the photos. It handles the photos under its own terms and how long it keeps them is set by those terms: [CHECK and state Anthropic's current retention for API data]. See anthropic.com/legal/privacy.
- Apple distributes the app through the App Store and TestFlight, and has its own privacy terms.
- This website loads its fonts from Google Fonts, so Google receives your IP address when you visit.
Customer information in your photos
Please keep customers' names, addresses and other personal details out of your photos. If a photo contains someone's personal information, you are responsible for having a good reason to photograph it.
What we don't do
We don't sell your data, we don't show ads, and we don't build a profile of you.
Your choices
You can delete records in the app at any time, and you can stop using it whenever you like. If you were issued a tester code, you can ask us to remove the name linked to it by emailing [email protected]. [LAWYER: state your Privacy Act obligations and any complaint process]
Changes
If we change how Boardscan handles data, we will update this page and the date at the top.